06-11-16 0 Hits

Options Consultancy Services Limited Looking For people to fill the following positions

 Finance and Administration Officer (2 positions): 

Turkana & Samburu) Department: Kenya Country Team, Afya Timiza Project Location: Lodwar & Maralal, Kenya 

 Main duties: Finance: Maintain custody of the Options petty cash fund in our assigned office and make daily payments of approved transactions 
Manage all cash transactions including: issue, track and clear operational and travel advances 
Review expense reports (that are within your authority levels) (travel expense reports and operational expense reports) for accuracy and completeness and ensure that expense reports have been fully approved before payment 
Input data into the accounting system, ensuring accuracy in coding and description Maintain a database of vouchers, bank payment instructions and purchase orders and ensure timely payments 
Ensure that all financial transactions are recorded accurately and promptly 
Ensure compliance with USAID and Options Kenya regulations and policies on all financial, administrative, and procurement activities 
Undertake weekly/monthly cash counts and reconciliations and monthly bank reconciliations 


 Produce and maintain an Asset Register and ensure compliance by USAID regulations Maintain a project Risk and Issue Register and share with the Options Program Manager on a monthly basis or more frequently when a new risk or issue arises
 Produce and maintenance of the Options staff leave tracker 
Ensure accuracy, completeness and timely submission of Options staff time sheets 
Set-up and maintain personnel files for all Options staff using the Options Kenya Human Recourses Handbook 
Support Options staff with all administration tasks Support proper orientation, on-boarding and supervision of Staff members as required


 Assist with preparation and logistical support for workshops, meetings and seminars, as requested 
Support Options staff and consultants with all travel arrangements together with the Options Program Assistant 
Comply with Amref, Options Kenya and USAID safety procedures at all times, and contribute to building a strong culture of staff safety 
 Minimum CPA 2 (Section 4) qualification in accounting Bachelors degree or higher in finance and/or accounting 

 Minimum of 3 years of NGO experience in a similar role 
Demonstrated strong finance and accounting skills 
Specialist knowledge of working on USAID funded projects
Experience with QuickBooks Experience with USAID project start-up and close down of finance and administrative systems (Desirable) 
Experience working with USD and GBP (Desirable) 

 Skills and attributes:
 Knowledge of USAID regulations Excellent organisation and coordination skills Strong inter-personal skills 
Excellent English verbal and written communication skills 
Ability to multi-task covering multiple work streams simultaneously
Ability to work independently and as part of a team Ability to work under pressure and to tight deadlines 
Excellent Word and PowerPoint skills Advanced Excel skills 

 Other requirements:
 Confident self-reliant self-starter 
Naturally committed and hard-working 
Sympathetic to the needs and aims of the project 
Commitment to Equal Opportunities 
Ability and willingness travel to sub-county level and Nairobi 
Ability and willingness to work in either Turkana or Samburu, for up to five years 
Ability to work in Kenya 

 The applications should be submitted by Friday 4th November 2016 and should be addressed to Charlotte Langridge opportunities@options.co.uk


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